Zorra Skating Club Board of Directors

President

• Produces agendas and chairs meetings
• Pro contract negotiation
• Signs cheques
• Ensures insurance contracts are up to date
• Liaison with arena for ice contracts
• Liaison with pros
• Look after keys to music room
• Keeps locked, fireproof box with club documents and contracts
• Order skater promotional tickets if club is participating
• Ensures smooth operation of club
• Completes Skate Ontario club membership information form 
• Registers club, exec., board (w/purchasing authority) with Skate Canada by September 1 st
• Registers competitive skaters with Skate Canada by September 1
• Manages Rowan’s Law list
• Manages list of Volunteers with completed Police Check

Vice President

• Produces agendas and chairs meetings if president is not present
• Signs cheques
• Assists with pro contracts 

Secretary

• Records minutes of meetings and emails directors (within 10 days)
• Collects mail/correspondence and distributes to appropriate directors
• Prepares report for annual meeting
• Responsible for submitting required reports to Skate Ontario and Skate Canada
• Ensures filing of all reports
• Keeps secretary’s binder that contains agendas, minutes correspondence and reports 

Treasurer

• Looks after finances of the club
• Produces and reviews budget
• Produces monthly financial report for board meeting
• Produces yearly report for annual meeting
• Produces tax receipts as required
• Ensures books are complete and submitted to 3 rd party (as voted at the AGM) for review

Finance Committee (consists of Board Executive)

• Determine business plan and financial goals of club
• Determines yearly budget
• Sets registration fees

 

Test Chair

• Organizes 3 test days in the winter season and 1 spring test day ??
• Contacts judges and schedule tests
• Contacts coaches for skater test submission
• Produces test envelopes for skaters and collects fees
• Completes requires paperwork for test days and submits to Skate Canada
• Updates test records for skaters who attend other test days
• Orders awards from Skate Canada for Awards Banquet

Fundraising Committee

• Coordinates fundraising efforts
• Files reports for fundraising projects are filed with the secretary for future reference
• Submits information to the Bond Coordinator for amounts earned

Bond Coordinator

• Organizes paperwork for bond
• Ensures a bond cheque is received from each family
• Track bond hours and report status of bond completion
• Returns cheques once bond hours are completed

Advertising

• Places ads for the club in publications such as Town Crier, Village Voice and others
• Creates flyers for registration and other various events
• Maintains and updates bulletin board with current events and club news
• Publish, copy and distribute monthly newsletter

Awards and Supplies Coordinator

• Ensures adequate supply of badges
• Sets up tracking sheets to record skater’s accomplishments
• Assists coaches in preparation of report cards
• Reports badges passed for monthly newsletter
• Produces certificates for each skater for Awards Banquet
• Updates and orders plaques for Awards Banquet

Registration Chair

• Registers members with Skate Canada
• Provides board members with current list of members
• Files copy of all registration in music room
• Updates registration as required

Music Coordinator

• Organizes schedule of volunteer music players
• Produces sheets for recording music played
• Makes sure all music required for sessions are available
• Ensures equipment is in good working order and organizes replacement/repair

Program Assistance Coordinator - Embro & Thamesford

• Organizes applications and initial training session
• Creates sheets for PA volunteer hour tracking ie. Sign in sheet
• Ensures PA jackets are clean and in good repair
• Organize thank you gifts for PAs (these should include Halloween, Christmas party and gift, year end gift)
• Produce letters/certificates for volunteer hours distributed at the Awards Banquet

Session Reps - CanSkate and StarSkate

• Acts as liaison between membership of these sessions and board
• Coordinates special days (Halloween, Santa skate, Valentine’s Day) and any other days requested from coaches
• (Intermediate and StarSkate Rep) – organizes “Fun Competition”

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Carnival Chair

• Coordinates the Carnival
• Sends paperwork required
• Organizes volunteers for Carnival jobs
• Creates newsletter and information sessions for parents

Carnival Convener

• Works with Carnival producer create/find/adjust costumes for each number
• Organizes fittings with skaters

Carnival Producer (Contract Coach)

• Determine theme, organizes/records music, choreographs some numbers
• Assign other numbers to the other coaches
• Determine need for props, makeup, lights and costumes